Item 1: INTRODUCTION
- The chairman opened the meeting at 17:00 and welcomed the committee. This meeting is of a general nature, and it is important to discuss and iron out details pertaining to the website, as it is and will be important going forward.
Item 2: ATTENDANCE AND APOLOGIES
Executive Committee
(1). Wayne Jackson (Chairman & Membership) Present
(2). Amund Beneke (Vice Chair & Engineering) Present
(3). Hannelie Coetzee (Treasurer) Present
(4). Julia Frylinck (Administrator & Secretary) Present
Essential Services
(5). Rob Boyd (BEST) Present
(6). Jorika Rabie (Fire and Rescue) Present
(7). Elsa Stofberg (Conservation) Present
Community Services
(8). Abigail Davids (Community development) Apology
(9). Shameez Joubert (Markets) Present
(10). Claudele Jackson (Crassula Hall) Present
Communications
(11). Wendy Lucas (Website custodian) Present
(12). Tersia Starke (Website assistant) Apology
Oversight
(13). Theresa Els (Ward 10 Councillor) Present
(14). Andre Kotze (Rondevlei Rep) Present
(15). Calan Bennett (Central Rep) Apology
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
- The previous minutes were:
- Approved by Amund Beneke
- Second by Rob Boyd
Item 4: MATTERS ARISING
- There being no matters arising, the meeting continued.
Item 5: FEEDBACK FROM WARD 10 COUNCILLOR
- Regarding the parking area at the Hub: Mr. van Rhodie (Senior Operational Manager) said he will try and get the survey done out of the operational fund, but he cannot pay the quote forwarded to him because he must go through his supply chain process. Theresa is also unable to make the payment through her care project fund because the BBRA is not an NPO.
- Regarding the ward specific funding, there has been a shift in the budget allowance. In the past councilors were allocated R500 000 for Ward specific projects. This was taken away, but subsequently R375 000 has been reinstated. A big part of this money will go to Rooi Els to finish the paving which will be made over two financial years.
Theresa also allocated R50 000 for signage and environmental items and hoped to put two bus shelters in Pringle Bay. The increase in the price for the shelter will only allow for one shelter to be done at this stage.
- Some of the money is also allocated to bathrooms at Silversands Beach parking area as well as a playground park at Bass Lake.
Item 6: FEEDBACK FROM THE TREASURER
- Hannelie has been receiving a lot of emails from a certain individual regarding the financials. She has sent them all the financial statements she has. However, she wanted to discuss a particular troubling statement that has been made by these certain individuals: whether the financials are audited. She stated that according to what she knows, an auditor is not needed to be appointed to look over the financials, but she just wants to confirm.
- The Chairman and Jorika has confirmed in the meeting that the 2019 Constitution is the last Constitution confirmed by his predecessor Mr. Adrian De Kock in 2020 and according to that 2019 Constitution, no Auditor must be assigned. It might be that these certain individuals are referring to the 2014 Constitution which is not applicable anymore. However, the Chairman did confirm that he does think it would be prudent to let the Vice Chairman review the financials from now on.
- Hannelie will also correspond with Mr. Adriaan De Kock about any previous financial statements that he might still have.
- It is important to note that Hannelie is a registered Accountant and therefore her work does not need auditing for the years 2022-2024 however, she made a formal announcement that she will not be re-registering her registration for 2025. This has to be discussed on the way forward.
- A member of the public donated R10 000 for BEST in 2024, however, when the donation was made no description was made on the payment, so the money was never allocated to BEST. It was simply a blank payment. The donor did come forward to confirm that her donation was intended for BEST. The Chairman instructed Hannelie to allocate the funds correctly and Hannelie agreed it will be transferred accordingly.
Item 7: FEEDBACK FROM FIRE AND RESCUE
- There was one house call, a chimney fire and there was a rescue in Bless Berg.
- Fire and Rescue were invited to have an event in October at the Kleinmond Golf Club to see if they can do their final push for the fire truck which will be managed through the BBRA account.
- The fire and rescue team are very busy with their intensive training in preparation for their exams, but it is going very well.
Item 8: FEEDBACK FROM BEST
- In July, there were 5 callouts. 3 were medical cases which needed to be taken to the hospital. Sadly, 1 person died on route to the hospital and 1 was dead on arrival. There was also a motorbike accident but luckily, he was fine.
- The green whistle was used on someone and so another one had to be ordered.
Item 9: FEEDBACK FOR CRASSULA HALL
- We have new hinges and handles for the door that is broken at the back. It just needs to be fitted.
- Claudele also announced that she will be absent for a while from the end of the month, Shameez will temporarily be the key holder until Claudele is back.
Item 10: FEEDBACK FROM MARKETS
- The Markets second birthday is coming up in October.
- The market has also raised R 10 005 for BEST. R7 500 was from a sale at the market (a blue bulls signed shirt) and the rest is from all the markets sofar.
Item 11: FEEDBACK FROM TOWN PLANNING AND PROPERTY DEVELOPMENT
- The Hub has a storm water issue. Mr. Niemand (The Hub) and Brenton/Stephan (OLM) is seeking a solution for the problem.
- Regarding erf 3250, the “kopmuurtjies” over the stormwater pipe must be built to better channel the stormwater. However, the responsible official is still waiting for his vehicle to be repaired, which has been out of operation for some time affecting execution of some of the tasks.
- Regarding Diastella Road, OLM still needs to do the survey to determine on which side the water will be redirected. Once this is done, the pipe under the road will be replaced (with a larger pipe) and the ditch will be dug.
- Regarding the parking areas at Coffee on Clarence/The Hub, we are awaiting Director Stephen Muller’s go-ahead. A Quotation was obtained from a registered Land Surveyor to “peg” the area. However, it is not clear where the funds to do the survey will come from. But Brenton and his Team is ready to do the required earth works.
- Regarding the parking at Main Beach, we are awaiting Director Stephen Muller’s go-ahead. The OLM Traffic Engineer needs to investigate the influence on the “traffic flow” regarding the possible closure of streets / possible transforming to one-way street(s). In the meantime, the storm water drainage will be cleared to ensure that storm water no longer is an issue in the parking area. Brenton and his team is ready to do the required earth works.
- Regarding the parking at Silversands Beach, Awaiting Director Stephen Muller’s go-ahead.
- Stats for Building Plans “submitted” and “approved” for the period May 2025 until July 2025 are 42 submitted and 35 approved.
- The Digger is operational. The 2 X 3ton Lorries used for storm water and tarring are still not operational. One Lorry is operational. One Tipper is operational. One Tipper is in for refurbishment. The Roler is not operational. However, a Roler from Hermanus is used in the meantime. The Lorry used for watering gravel roads is operational. The Grader is operational. However, the roads in Pringle Bay are priority this week, whilst Betty’s Bay will be dealt with starting next week.
- Gravel is available. Approximately 2000m³ has been ordered, of which approximately 1000m³ has been dropped.
- Tar is available. Approximately 600 bags have been dropped. The Contractor has been appointed to deal with (i.e.) potholes in Betty’s Bay. The BBRA must submit a list of such potholes to Brenton and his Team. Theresa said she puts every request on the collab app as it was asked of her so she will let us know if she gets an answer back.
- The reconstruction of speed humps has been dealt with. But what remains a contentious issue: “speed humps” on gravel roads are most probably illegal as it cannot be clearly marked as required by Law. “Chevrons” alone are inadequate as the “hump” itself must be painted/marked.
- Regarding the cutting of the edges, the “Parks Division” is responsible for this and must be reported to them. The storm water team in BB is also attending to this issue, as far as possible and great progress has been made.
- Regarding the stormwater problems and potholes, as the Municipality becomes aware of problems, it is addressed within the capacity of the Municipality, given working conditions (weather).
- Regarding the Overstrand Spatial development framework, a consultant has been appointed. They are currently busy with the “status quo report”. Once finished, it will be circulated for comment. BBRA (via Amund and André) will scrutinize the report and comment on it / discuss with the BBRA before submitting the comment to OLM.
- Regarding the retirement village sign, they know it is wrong to have it up and we have given them letters of contravention, but we were told a person “Liezl Lubbe” is in charge of it and is thus the person that must take it down. As of yet no land use formal applications have been received for any house in the retirement village from this date.
- As a general note, Residents must log “problems” on Collop themselves to get a reference number and / or where it is over a weekend and it is urgent, the Control Room (028 313 8111) must be phoned.
- A word from the Chairman: We have a good municipality planning/engineering department headed by Steven Muller and they have been doing some fantastic things over the last few years and some of the fruits of that is coming to fruition now. The engineers require a lot more funds to do the work in Betty’s Bay, but they have been doing it with only a fraction of what they need and that shows how determined and skilled they are. But their budget has been increased only by a little bit and they have received better and more equipment so I know we can all expect even bigger decisions and help coming in the future and that is a big positive.
Item 12: FEEDBACK FROM NEWSLETTER/WEBSITE
- The Chairman asked Wendy whether we can take away administrator from the title secretary/administrator next to Julia’s name because she technically only does the minutes for the BBRA. Wendy confirmed that it will be done.
- The Chairman also confirmed that he is the one dealing with the database of the memberships of Betty’s Bay. He requested that the proof of payments for the membership payments be sent to the BBRA email in order for the database to be updated accordingly. He also requested the public to make note that any membership fees be paid up to date before the financial year end in October. The Chairman thanked Wendy for how hard she works and what incredible work she does.
Item 13: FEEDBACK FROM CONSERVATION
- There is no feedback from conservation. The Chairman has confirmed that a beautiful rooikat has been spotted in the area which is a positive as it is very good to see our wildlife out and about and thriving.
Item 14: FEEDBACK FROM NEIGHBOURHOOD WATCH
- Everything is under control, the last guy was arrested last weekend. There are some crime syndicates across all three villages that are being kept an eye on so there is no need to worry. We are also aware of some business crime coming our way, but we are dealing with it.
- The software developers in the BBNW are working with NOSKOTECH on software that integrates our cameras, as well as developing an app for the group that can be used to communicate with each other regardless of if for example there is a prolonged power failure.
Item 15: FEEDBACK FROM RONDEVLEI REP
- There is no significant feedback other than the Rondevlei residents are content and working nicely together.
Item 16: OPEN DISCUSSION
- The application to lease the Crassula Hall has been finalized and will be heard on 23 September 25. The Chairman presented a document to the portfolios, a resolution document, which has to be signed in the meeting. The document gives the Chairman the permission to sign the lease on behalf on of the BBRA. All the portfolios present had no objection to this and approved of the signage of it. It was indeed signed by Julia, the secretary and the Chairman and it will be stamped at the Police station and submitted to OM as the final supporting document with a copy of these minutes.
Item 17: CONCLUSION
- The chairman thanked everyone for attending and ended the meeting at 18:41.
- Next meeting: 17:00 Crassula Hall 10 September 2025
(J FRYLINCK) Date: 18 August 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY
(W R JACKSON) Date: 18 August 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN