Item 1: INTRODUCTION
- The chairman opened the meeting at 17:00 and welcomed the committee. Chairman also welcomed new faces.
Item 2: ATTENDANCE AND APOLOGIES
Executive Committee
1. Wayne Jackson (Chairman & Membership) Present
2. Amund Beneke (Vice Chair & Engineering) Present
3. Hannelie Coetzee (Treasurer) Present
4. Julia Frylinck (Administrator & Secretary) Present
Essential Services
5. Rob Boyd (BEST) Present
6. Jorika Rabie (Fire and Rescue) Present
7. Francois Lesch (Neighbourhood Watch) Present
8. Vacant (Conservation) Vacant
Community Services
9. Abigail Davids (Community development) Present
10. Shameez Joubert (Markets) Present
11. Claudele Jackson (Crassula Hall) Present
Communications
12. Vivienne Von Der Heyden (Editor) Present
13. Wendy Lucas (Website custodian) Apology
14. Tersia Starke (Website assistant) Present
Oversight
15. Theresa Els (Ward 10 Councillor) Present
16. Jonathan Beattie (Stony Point Rep) Present
17. Andre Kotze (Rondevlei Rep) Present
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
The previous minutes were:
Approved by Amund Beneke
Second by none
Item 4: MATTERS ARISING AND ADDITIONAL NOTES
There are no matters arising.
Item 5: FEEDBACK FROM THERESA ELS
Meetings have not started yet but the next meeting is in Gansbaai at 10hr00 about various issues. As for water issues, Gavin was approached to help about the water pressure. The issue is discovered and sorted for now. As for the chlorine in the water, it was made clear that 5mg of chlorine is allowed in the water and currently about 0.5mg are in the water now but it is not dangerous. Waste bins were also a noted problem, but it was fixed so there was nothing to discuss further on it. It was brought up by the chairman that the speed bumps at the dirt rooms were said to be illegal because it did not have markings, but it will be looked into. It should also be made clear to all that only existing speed bumps can be replaced, no new speed bumps can be added to tar roads. It is also noted that the camera is set and working at the Hub.
It was also mentioned that storm gutters and the cleaning afterwards is still an issue, but the manpower is low. Environmental people/groups are also making the process unnecessarily difficult with their antics and excuses about the so-called frogs and crickets. It should also be noted that these Environmental antics are getting aggressive as a threat was already made to burn the maintenance trucks.
Item 6: FEEDBACK FROM THE TREASURER
It was brought up that Payfast is going to be introduced and used as it will lighten the load. NPC and NPO should also be discussed. It was discussed and suggested by Theresa that a NPO should rather be registered and not an NPC. The NPC or NPO should be applied for in April, hopefully everything is sorted without hiccups from SARS but currently there is no time frame. The Chairman also inquired about the directors of the company as there is currently only one. Theresa explained that SARS feels comfortable with 5 directors being appointed for a NPO. The directors must be discussed again soon as it needs to be sorted. Chairman thanked Treasurer for her hard work.
Item 7: FEEDBACK FROM FIRE AND RESCUE
There is a need for another fire vehicle and donations are welcomed. It was noted that any donations must be made for a specific project. The chairman reminded that the ground to build the station should be leased, for us to approach companies to get involved in one way or another.
Item 8: FEEDBACK FROM ROB
The Chairman thanked Rob for all his hard work during the Holiday break. Rob mentioned that the kit is at the fire station. It was noted that a new emergency clinic opened in Kleinmond with 2 Doctors on call. Rob also mentioned that some equipment needs maintenance.
Item 9: FEEDBACK FROM CLAUDELE
Hangklip Community Care Centre (HCCC) moved in. A youth group is also being investigated but there are still some issues that need to be sorted out. It was noted that there is a Yoga group and line dancing, and it is being discussed about starting a table tennis group as well. A noticeboard is also being looked into as a very good quote has already been given.
Item 10: FEEDBACK FROM MARKETS
The first market starts 1 February. It was discussed that it would be better to make sure our market dates are not on the same days are the NG church to avoid conflict.
Item 11: FEEDBACK FROM COMMUNITY DEVELOPMENT
The alumini project was started where the students who graduated will come and help the current students. Abigail was thanked for her hard work. The Chairman also mentioned that he will not be doing the soup kitchen in Mooiuitsig this year.
Item 12: FEEDBACK FROM NEWSLETTER
It was agreed that there would be one newsletter with both English and Afrikaans articles in it this year. It should also be reminded that the newsletter deadline is the 15th of January.
Item 13: CRASSULA HALL LEASE AGREEMENT
We need to apply to lease the Crassula Hall again as the lease ends end of September. The application process will start in April already with motivations.
Item 14: ADDITIONAL NOTES
Andre Kotze requested advice on conflict-of-interest matters arising from applications already submitted or any future submissions. Theresa advised that it would be best, should such matter or instance arise, that he excused himself. Amund alternatively also advised for future dealings that he should consider making people sign an Affidavit protecting himself.
The chairman noted that we should investigate more adequate parking at the beaches or maintenance should be done to upgrade them. Chairman also mentioned that he wants to apply for more cameras. Regarding the concerns, it was reminded that the collaborator app should be used. The link for it will be put on the website as well.
Neighborhood watch operations was handed over to Francois Lesch who was warmly welcomed.
Andre Kotze mentioned that flooding is a big concern during the rainy season, and we need to be prepared. Due to lack of maintenance on lakes, things tend to get blocked. Storm gutters are not properly maintained, and a recommendation was made to Amund. Amund said he is aware of the issues, but equipment and time are also a concern to be discussed. Andre Kotze further mentioned that turning circles should be considered but the chairman said it is already brought up with the municipality, but the process is timely. However, Amund did mention that traffic impact statements are being submitted but again the process is slow.
Andre Kotze also inquired if there is an environmental specialist. The chairman confirmed that a new person is needed in that role.
It is also noted that Green Scorpio was also starting back up.
Item 15: DISCUSSION ON FUTURE MEETING DATE AND TIME
Everyone agreed on every second Wednesday. February – September is open to all.
Item 16: CONCLUSION
The chairman thanked everyone for attending and ended the meeting at 18:55.
Next meeting: 17:00 Crassula Hall
(J FRYLINCK) Date: 15 January 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY
(W R JACKSON) Date: 15 Jan 25
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN