Item 1: INTRODUCTION
The chairman opened the meeting at 17:00 and welcomed the committee.
Item 2: ATTENDANCE AND APOLOGIES
Executive Committee
1. Wayne Jackson (Chairman & Membership) Present
2. Amund Beneke (Vice Chair & Engineering) Present
3. Hannelie Coetzee (Treasurer) Apology
4. Julia Frylinck (Administrator & Secretary) Present
Essential Services
5. Rob Boyd (BEST) Apology
6. Jorika Rabie (Fire and Rescue) Apology
7. Francois Lesch (Neighbourhood Watch) Present
8. Elsa Stofberg (Conservation) Present
Community Services
9. Abigail Davids (Community development) Present
10. Shameez Joubert (Markets) Present
11. Claudele Jackson (Crassula Hall) Present
Communications
12. Vivienne Von Der Heyden(Editor) Present
13. Wendy Lucas (Website custodian) Apology
14. Tersia Starke (Website assistant) Present
Oversight
15. Theresa Els (Ward 10 Councillor) Apology
16. Andre Kotze (Rondevlei Rep) Apology
17. Calan Bennett (Central Rep) Present
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
The previous minutes were:
Approved by Abigail Davids
Second by Calan Bennett
Item 4: MATTERS ARISING
There are no matters arising.
Item 5: FEEDBACK FOR CRASSULA HALL
A new noticeboard has been bought; however, it needs new backing. It is being looked at and will be sorted as soon as possible.
Item 6: FEEDBACK FROM MARKETS
The market on the 5th of April went well. With regards to future markets, more tables will be necessary when the season comes, and music could be beneficial as well. The market for the 19th at Crassula hall is cancelled due to the other market being hosted at the botanical gardens that same day.
Item 7: FEEDBACK FROM COMMUNITY DEVELOPMENT
The Hollywood Foundation paid a visit to the school, which was in the works for a while. Regarding the learners, there are going to be 12 grade 1’s and we are happy to say all have been equipped with full uniform clothes. The classrooms are also equipped with the necessity to aid the teachers.
Item 8: FEEDBACK FROM TOWN PLANNING AND PROPERTY DEVELOPMENT
Unfortunately, the vehicles are still broken.
Item 9: FEEDBACK FROM NEWSLETTER
It has been requested that all the portfolios report to the newsletter before the 15th. Furthermore, it is brought to the attention of the members that the resolution of the pictures being sent is not as great as wanted and it is therefore asked that all the photos be sent as an attachment instead which will greatly enhance the resolution.
Item 10: FEEDBACK FROM CONSERVATION
With regards to the verges, it is in the process of being delt with. Elsa asked that the list of the verges that needs to be cut, sent to her as well. On another note, one of the residents asked that the water be tested again. The Chairman explained that there is already a person that tests the water once a month and he will check in with the person to ensure everything is still good but there is really no need to worry because the water is clean and again it is tested already once a month.
The toilets should also be addressed again. The condition of the toilets are not up to par and it is an eye sore especially when overseas visitors wants to use the toilets. The Chairman suggested that it would be such a nice idea if the toilets become a community program/outreach and/or also have co-management with the municipality as everyone bears responsibility to keep the bathrooms clean. We have tried applying for permission to put a two rand gate on but the municipality rejected on the basis that it would not then be open for all anymore.
Lastly, there is a plan in the works for the parking issues and it is being addressed.
Item 11: FEEDBACK FROM NEIGHBOURHOOD WATCH
With regards to the recent break ins, do not fret as the issue is being dealt with and 7 new people have also been appointed.
3 new batteries are also needed for the drones.
Item 12: FEEDBACK FROM CENTRAL REP
Nothing to report or note.
The Chairman requested if Calan could be part of Ecsco and Calan agreed.
Item 13: WEBSITE
The chairman suggested that the website possibly also contain the rate payers records as to make the website not only interactive but also serve as a records keeper for everyone’s accessibility at any time. It was also noted that the portfolios and Representatives should be updated on the website.
Shameez inquired whether it would be possible to use the website for an online store as well where each vendor manage their own products. Tertia agreed it is possible to have an online store on the website but explained that it would be better if one person manages the online store of all vendor products. Tertia, Shameez and Abigail agreed to meet to discuss this possibility forward.
Item 21: CONCLUSION
The chairman thanked everyone for attending and ended the meeting at 18:17.
Next meeting: 17:00 Crassula Hall 14 May 2025
(J FRYLINCK) Date: 09 April 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY
(W R JACKSON) Date: 09April 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN