Item 1: INTRODUCTION
The chairman opened the meeting at 16:59 and welcomed the committee.
Item 2: ATTENDANCE AND APOLOGIES
Executive Committee
1. Wayne Jackson (Chairman & Membership) Present
2. Amund Beneke (Vice Chair & Engineering) Present
3. Hannelie Coetzee (Treasurer) Apology
4. Julia Frylinck (Administrator & Secretary) Present
Essential Services
5. Rob Boyd (BEST) Present
6. Jorika Rabie (Fire and Rescue) Present
7. Francois Lesch (Neighbourhood Watch) Apology
8. Elsa Stofberg (Conservation) Present
Community Services
9. Abigail Davids (Community development) Apology
10. Shameez Joubert (Markets) Present
11. Claudele Jackson (Crassula Hall) Apology
Communications
12. Vivienne VD Heyden (Editor) Apology
13. Wendy Lucas (Website custodian) Apology
14. Tersia Starke (Website assistant) Apology
Oversight
15. Theresa Els (Ward 10 Councillor) Apology
16. Andre Kotze (Rondevlei Rep) Apology
17. Calan Bennett (Central Rep) Apology
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
The previous minutes were:
Approved by Amund Beneke
Second by Shameez Joubert
Item 4: MATTERS ARISING
There are no matters arising.
Item 6: FEEDBACK FROM THE TREASURER
It was mutually agreed that Hannelie Coetzee will hand over from her position as Treasurer, and Trudi Du Plessis will assume the role in a timely manner. Hannelie’s professional commitments to her clients necessitate her stepping down, and a smooth transition will be facilitated to ensure continuity for the Rate Payers Association. Until the handover is completed, Hannelie will continue to oversee the Association’s accounts. The Chairman expressed understanding of her circumstances and acknowledged her valuable contribution. Trudi Du Plessis is expected to formally assume the Treasurer responsibilities shortly and will be introduced and recognized at our next general meeting. The organization extends its gratitude to Hannelie for her dedicated service.
Additionally, Amund Beneke proposed that all financial statements and annual reports prepared by the Treasurer should be made publicly accessible on the Betty’s Bay website, in the same manner as the meeting minutes. This suggestion received unanimous support from the present members, who agreed that providing transparent access to these documents aligns with the best practices and upholds the community’s right to monitor the association’s financial activities.
Item 7: FEEDBACK FROM FIRE AND RESCUE
There was a house fire, and it was their first active call since being signed up by the Overstrand Municipality. The fire station was discussed and the Chairman stated that they do in fact have to lease the land to build the fire station which will be looked into by Jorika and discussed again at the next meeting.
Item 8: FEEDBACK FROM BEST
There were 7 call outs, 3 accidents and 4 medical cases (3 needed hospitalization). The ambulances are a good resource, and we thank them for their hard work. 3 vital signs monitors, two blood pressure monitors and 3 oxygen tank sets arrived from a local donor.
Shameez and the Chairman gave prompts to Rob and his team for their hard work and speedy response.
Item 9: FEEDBACK FOR CRASSULA HALL
Crassula Hall will be equipped with CCTV cameras, 1 inside and 3 outside.
Item 10: FEEDBACK FROM MARKETS
Saturday, the 17th is the next market, and we expect it to be successful. She also thanks ADT for their contribution to the upcoming market.
Item 12: FEEDBACK FROM VICE CHAIR, ENGINEERING, TOWN PLANNING AND DEVELOPMENT
Regarding the parking issues, after an inspection, attended by Denovan, Brenton, Steffan, Penolopé, Wayne and Amund the following is to be noted:
Regarding coffee on clearance drive/ the hub, the “pegs” of the erven need to be determined/re-pegged as it will determine if the area is to be cleared/filled/levelled. Two areas have been identified already to be cleared and filled with gravel; however, the limited availability of gravel is a concern. It also needs to be determined who will stand in for the cost of “pegging” as a Land Surveyor is needed.
Regarding the main beach, additional parking bays will be created along “Access Road” and “Myrica Road” within the “road reserve”, a “One-way Sign” will be erected in “Access Road”, a “No Entrance Sign” will be erected at the junction between “Access Road” and “Myrica Road” which means that a section of “Access Road” will become a one-way towards the Parking Area at Main Beach and ecress from Main Beach will only be via “Myrica Road”. The parking areas will be levelled/filled with building rubble and gravel will then be used to level the area but again the limited availability of gravel is a concern. It is hoped that this project will commence within the next 2 to 3 weeks, which means this parking area will have to be closed for at least two weeks for this project. Notices to all interested and affected parties (i.e.) neighbours will be served informing them of the closer of the parking area for a certain period.
Regarding silver sands, areas have been identified to be cleared for additional parking hopefully in due course but don’t fear as the access to Erven 5448 and 5447 will be protected.
Building Plans “submitted” and “approved” for January 2025 until April 2025 have been received, 52 submitted and 47 approved.
All the vehicles for the storm water are in working order. Wallers road has been completed while Dolphin road are being attended to.
The team has also started scraping the roads again in Bettys Bay, they already began at silver sands.
There is currently 400m³ of gravel available. An additional 300m³ of gravel has been ordered. And there are still approximately 200 bags of tar available.
The reconstruction of speed humps is being dealt with, however, there remains a contentious issue: the “speed humps” on gravel roads are most probably illegal as it cannot be clearly marked as required by Law. “Chevrons” alone are inadequate as the “hump” itself must be painted/marked.
The “Parks Division” is responsible for any cutting of the verges so if there is an issue it must be reported to them. The S/W Team in BB is also attending to this issue, as far as possible and given available manpower.
Regarding any stormwater problems and/or potholes, as the Municipality becomes aware of problems, it is addressed within the capacity of the Municipality / given working conditions (weather).
On Saturday, the wind damaged the mirror in Seaview Drive but it has already been replaced.
Item 14: FEEDBACK FROM CONSERVATION
The verge areas are currently undergoing cleanup, and the water trenches are being addressed. Additionally, a community beach and ocean cleanup event was organized, during which volunteer scuba divers from Stellenbosch generously contributed their time and effort. Elsa is very appreciative of the enthusiastic participation and assistance from all volunteers, particularly those traveling from Stellenbosch.
Item 17: FEEDBACK FROM RONDEVLEI REP
Andre complimented the Rate Payers Association for their hard work. A suggestion was made by a resident that the road should be tarred from Park Road down to Silver Sands beach and the construction of the storm water channel along Coot Street. This proposal was acknowledged by the Chairman.
Item 20: ADDITIONAL NOTES
Amund suggested that we need to keep an eye on the following businesses: the Bettys Bay sands shop, the cannabis shop and the retirement village. The Bettys Bay sands shop is illegal and running, a contravention letter has already been sent to them, but it is being ignored.
Residents must log “problems” on Collop themselves to get a reference number and / or where it is over a weekend and it is urgent, the Control Room (028 313 8111) must be phoned.
Item 21: CONCLUSION
The chairman thanked everyone for attending and ended the meeting at 18:30.
Next meeting: 17:00 Crassula Hall 11 June 2025
(J FRYLINCK) Date: 14 May 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY
(W R JACKSON) Date: 14 May 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN