MINUTES OF THE BBRA GENERAL MEETING HELD ON WEDNESDAY 8 OCTOBER 2025 17:00 AT CRASSULA HALL

by Wayne Jackson

General | Minutes | Monthly Meetings
Posted on 14 Oct, 2025

Item 1:          INTRODUCTION

 

  1. The chairman opened the meeting at 17:00 and welcomed the committee. Chairman welcomed the Marelize Smith, and Ilona Veldsman and Councillor Theresa Els.

 

  1. The purpose of the meeting was of a general nature.

 

Item 2:          ATTENDANCE AND APOLOGIES

 

Executive Committee

(1)       Wayne Jackson                  (Chairman & Membership)           Present

(2)       Amund Beneke                   (Vice Chair)                                     Present

(3)       Hannelie Coetzee               (Treasurer)                                     Apology

(4)                                                       (Secretary)                                    Vacant

 

Essential Services

(5)       Rob Boyd                              (BEST)                                             Present

(6)       Jorika Rabie                         (Fire and Rescue)                          Apology

(7)       Wayne Jackson                  (Neighbourhood Watch)               Present

(8)       Amund Beneke                   (Town Planning and)                    Present

(property development)

 

Community Services

(9)       Elsa Stofberg                       (Conservation)                                Apology

(10)    Abigail Davids                     (Community development)           Apology

(11)    Shameez Joubert               (Markets)                                          Present

(12)    Claudele Jackson               (Crassula Hall)                                 Apology

(13)    Mea Viljoen                          (Children space)                            Apology

(14)    Jade Alves                           (Sport and Recreation)                  Present

(15)    Marelize Smith                    (Speed reduction)                         Present

(16)    Ilona Veldsman                   (Drama and Theatr Arts)              Present

 

Communications

(17)    Wendy Lucus                       (Website custodian)                       Apology

(18)    Tersia Starke                       (Website assistant)                         Apology

 

Oversight

(19)    Theresa Els                          (Ward 10 Councillor)                     Present

(20)    Andre Kotze                         (Rondevlei Rep)                              Apology

(21)    Calan Bennett                     (Central Rep)                                   Apology

 

Item 3:          CONFIRMATION OF THE PREVIOUS MINUTES

 

  1. The previous minutes were:

 

  1. Approved by Amund Beneke
  2. Second by Rob Boyd

 

Item 4:          MATTERS ARISING

 

  1. There being no matters arising, the meeting continued.

 

Item 5:          AGENDA ITEMS

 

  1. THE CHAIRMAN

 

  1. The committee heard a brief explanation from Marelize and Ilona re their intentions as portfolio principals.

 

  1. New portfolios. Four new portfolios were approved by the committee.

 

  1. Portfolio for Sports and Recreation by Jade Elves

 

  1. Portfolio for Children space by Mea Viljoen

 

iii.        Portfolio for speed reduction by Marelize Smith

 

  1. Portfolio for Drama and Theatr Arts by Ilona Veldsman

 

  1. ERF 2988, 203 CLARENCE DRIVE (cannabis club). The BBRA has made general comments to OM in this regard and in this response have objected to the cannabis club and shop. The chairman stated that he would like to explore the matter further in respect of a class 1 objection. This will be a discussion with Amund and Andre.

 

  1. Lease erf 2416 and erf 4030:

 

  1. Feedback from OM. Regarding Erf 2416, they are currently busy finalising our lease agreement for the hall and will forward it to us as soon as they have finalised it.

 

  1. Feedback from OM. They have handed the file over to a colleague, Ms. Madelein Erasmus, who will now draft the lease agreement in respect of Erf 4030 Betty’s Bay.

 

  1. Speed hump in porter. Councillor Els explained that the correct policy would be made available for guidance and compliance. We will learn and advise members accordingly.

 

  1. Leash free zones for dogs in Betty’s Bay. Om has asked for input for leash free zones. It was agreed that we would use the previous presentation as our adopted presentation this time round as well.

 

 

  1. TOWN PLANNING AND PROPERTY DEVELOPMENT

 

  1. Town-planning Issues / Engineering Services / Building Control for 08 October 2025. Parking Areas / Sites to be renovated:

 

  1.           Coffee on Clarence / The Hub Parking

 

 

(1)       It seems the erven has been pegged. This will  demarcate the area to be cleared for parking.

 

(2)       Awaiting Director Stephen Muller’s go-ahead.

 

(3)       Brenton and his Team is ready to do the required earth  works.

 

  1. Main Beach/Parking Area

 

 

 

(1)       The OLM Traffic Engineer needs to investigate the influence on the “traffic flow” regarding the possible  closure of street(s) / possible transforming to one-way street(s).

 

(2)       Awaiting Director Stephen Muller’s go-ahead.

 

(3)       Brenton and his Team is ready to do the required earth works.

 

(4)       It is to be confirmed that the storm water drainage has been cleared to ensure that storm water no longer is an issue in the parking area.  (Brenton)

 

iii.        Silversands

 

 

(1)       Awaiting Director Stephen Muller’s go-ahead

 

  1. Building Control:

 

  1. Stats for Building Plans for the period August to September                                 25 “submitted” 25 and “approved” 21

 

  1. Stats for Building plans for period May to July 25 “submitted”                              35 and “approved” 41

 

  1. Spatial Development Framework (SDF) Overstrand. The Consultants are still busy with the “status quo section” for the SDF. Once done, it will be circulated for comments/input.

 

  1. Overhills Low-Cost Housing Project (Environmental Process)

 

  1. Public meetings were held on 10th September 2025 at the Protea Dorp Community Hall (cancelled), with a “virtual meeting” on the 11th of September 2025.

 

  1. A follow-up meeting was held on the 6th of October 2025 (Overhills Community Center) and the 7th of October 2025 (Kleinmond Town Hall):

 

(1)       The “Environmental Authorization Process” was presented/discussed.

 

(2)       All “interested and affected parties” will receive the presentation via email/link to the website.  Hard copies will also be made available at certain points.

 

iii.        The Town-planning Process should be commenced with in October/November 2025.

 

  1. Vehicles:

 

  1. Grader is in for service.  A Roller and Grader will be contracted in to assist in the meantime.

 

  1. One Digger is operational. One Digger is broken.

 

iii.        The 2 X 3ton Lorries are operational.

 

  1. One Tipper is operational.  One Tipper is in for refurbishment.

 

  1. The Lorry used for watering gravel roads is operational.

 

  1. Currently gravel is being distributed between Pringle Bay and Betty’s Bay.  Once the Grader / Roller are her, they will be used to gravel/scrape the roads first in Pringle Bay and then Betty’s Bay.

 

  1. Gravel:

 

  1. 500m³ (of the first order) of gravel is available.

 

  1. A second order for approximately 2000m³ has been ordered.

 

  1. Tar: Tar is available.  An order will be placed before December 2025 to ensure that enough tar is available over the festive season.

 

  1. Speed Humps:

 

  1. The reconstruction of speed humps has been dealt with.

 

  1. Remains a contentious issue: “speed humps” on gravel roads are most probably illegal as it cannot be clearly marked as required by Law. “Chevrons” alone are inadequate as the “hump” itself must be painted/marked.

 

  1. Cutting of verges:

 

  1. The “Parks Division” is responsible for this and must be reported to them.

 

  1. The S/W Team in BB is also attending to this issue, as far as possible and great progress has been made.

 

  1. Stormwater problems/Potholes: As the Municipality becomes aware of problems, it is addressed within the capacity of the Municipality /given working conditions (weather).

 

  1. Standing Note: Residents must log “problems” on Collop themselves to get a reference number and / or where it is over a weekend and it is urgent, the Control Room (028 313 8111) must be phoned.

 

  1. BEST 8 October 2025 BBRA minutes

 

  1. Twelve callouts were attended in September 2025.

 

  1. Three falls (fractured femur, hospital for x-ray, uninjured).

 

  1. One Sixty60 motor bike accident involving a turning car, the patient was transferred by ambulance to hospital.

 

  1. Two seizures, both were taken to hospital for assessment.

 

  1. One dog bite, referred to Overstrand Emergency Care for Tetanus and possibly sutures.

 

  1. Three medical cases, one of which required hospitalisation. Most  regrettably, two deaths upon arrival, our sincere condolences to the families and friends of the deceased.

 

 

 

  1. FIRE AND RESCUE

 

  1. Fire and Rescue fell under the umbrella of Overstrand Fire.

 

  1. The Volunteer fire and rescue teams are not paid by OM but are registered as receiving a stipend on the nominal role to ensure that they are covered by insurance and medical scheme for on duty injuries.

 

  1. NEIGHBOURHOOD WATCH Crime Statistics Analysis Report Period: 01 September 2025 – 30 September 2025. Total Recorded Incidents: 10

 

  1. The period from 01 to 30 September 2025 saw a total of 10 reported major incidents. Fraud and drug-related offenses were the most  prevalent crime categories, each constituting 30% of the total incidents. Clarence Drive was identified as a primary crime hotspot, accounting for half of all reported crimes. The data underscores a critical need for focused strategies, particularly in combating a rising wave of electronic fraud and increasing patrols in high-activity zones.

 

  1. The criminal activity for this period was dominated by two main categories. Fraud was the most common offence, with three separate incidents. Equally prevalent were drug-related crimes,  which also totaled three incidents, comprising two for possession and one for dealing. Burglary and attempted burglary at residential premises were reported twice, while traffic-related offences, including reckless and negligent driving and driving under the influence, also accounted for two incidents.

 

iii.        Day of the Week Distribution: Tuesday was the most active day for crime, with four incidents occurring on this day alone. These Tuesday incidents included a range of offences from drug possession and dealing to reckless driving and driving under the influence. Monday and Wednesday each saw two incidents, with both Mondays featuring fraud cases. Only one incident was reported on a Friday, and no incidents were recorded on Thursday, Saturday, or Sunday.

 

  1. Criminal activity was evenly split between daytime and evening/nighttime hours, with five incidents occurring in each period.  All fraud incidents took place during the afternoon daylight hours. In contrast, more serious public order offences like burglaries and drug possession occurred in the evening and late at night.

 

  1. Crime by Zone: The Central zone was the most affected area, with four reported incidents, making up 40% of the total crime for the period. The Mooiuitsig and Sunny Seas zones each reported two incidents. The remaining incidents were recorded in Stony Point and Disa Circle.

 

  1. A clear geographic hotspot emerged, with Clarence Drive being the location for five out of the ten reported crimes. The offences on this road were varied, including fraud, drug possession, drug dealing, attempted burglary, and driving under the influence. This concentration, particularly within the Central and Sunny Seas zones, marks it as a critical area.

 

vii.       The data and supporting intelligence confirm that Fraud is a dominant and a growing threat in the community. With three confirmed cases, it is the single largest crime category.

 

viii.      All fraud cases were committed using electronic transactions, primarily through cell phones and online platforms. Community intelligence specifically highlights a significant increase in fraud linked to online buy-and-sell groups on social media platforms like Facebook, as well as direct bank fraud. Alarmingly, the main target of these scams are senior members of the community, who are considered particularly vulnerable to these types of online scams.

 

  1. Recommendations: It is recommended to deploy additional patrols, with a specific focus on Tuesdays and a consistent presence along the entire stretch of Clarence Drive supported by public vigilance. A public awareness campaign aimed at seniors is critically needed. This should involve workshops and informational material focused on identifying and avoiding online buy/sell scams and bank fraud.

Anti-drug operations should be concentrated in the Central zone, where incidents of both possession and dealing have been reported. The community must report this sort of behaviour. Roadblocks and enhanced traffic monitoring on Clarence Drive, especially in the Sunny Seas zone, is advised to address the issues of reckless and drunk driving.

 

  1. CONSERVATION It was said that plans for the sports facilities have been submitted to the owner of the donated property for their approval.

 

  1. CRASSULA HALL

 

  1. There were a few maintenance issues that had to be attended to and the stove had to be refitted.

 

  1. It was agreed that a handy man would be approached to carry out these tasks.

 

  1. MARKETS The upcoming Saturday will be the 2nd anniversary of the markets and lots of exciting activities have been arranged. The chairman   thanked Shameez for assisting Claudele by managing the Crassula Hall. This arrangement will last until Claudele has fully recovered.

 

  1. WARD 10 COUNCILLOR

 

  1. Theresa reported that a lot of time and effort has gone into the Overhills structures, and a positive reaction has been developed, to the point that the new Overhills leadership prevented the land party from marching in their area.

 

  1. There would be a sight visit to various points of interest. The Overhills formalization plan will have to be restructured as a little wetland has been identified in the area of interest.

 

  1. SPORTS AND RECREATION

 

  1. Jade gave an overview of her new intentions for this portfolio.

 

  1. OM were in the process of fixing the sports facilities in Kleinmond.

 

  1. A wall has been built

 

  1. The fence and gate are being repaired.

 

Item 6:          OPEN DISCUSSION

 

  1. The chairman has no choice but to wear the secretary’s cap until one can be found.
  2. The chairman will request the web page be updated but suggested that we must be patient.

 

  1. The chairman declared that November would be dedicated to preparing for the December AGM Wednesday 10 December 25,17:00 at the Crassula Hall.

 

  1. The chairman did not want the “speed reduction” by Marelize Smith to be a portfolio of the BBRA as this was already a permanent item on the Ward Committee Agenda and this was a provincial matter. The chairman’s decision was overturned by the committee. The chairman then suggested that this portfolio not only deal with the R44 but also other areas of Betty’s Bay.

 

  1. The chairman spoke with the treasurer and determined that it was certainly possible for us to issue an invoice and receipt to members that make regular or ongoing payment to the BBRA.

 

Item 7:          CONCLUSION

 

  1. The chairman stated that it must be understood that the success of the portfolios depends on the portfolio principal, not the committee or   executive. We will support each principal and create a space for them do develop.

 

  1. The chairman thanked everyone for attending and ended the meeting at 18:10.

 

(W R JACKSON)                                       Date: 8 October 2025

BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN

 

by Wayne Jackson

General | Minutes | Monthly Meetings
Posted on 14 Oct, 2025

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