Item 1: INTRODUCTION
1. The chairman opened the meeting at 17:00 and welcomed the committee.
a. He welcomed Adrian De Kock and Colin Cook from HCCC.
b. Zeldine was running late.
2. Purpose of this meeting is of a general nature.
a. To hear the HCCC in respect of moving to the Crassula Hall.
b. A matter about bright red lights that will be tabled.
Item 2: ATTENDANCE AND APOLOGIES
3. MEMBERS AND GUESTS
a. Wayne Jackson Present
b. Amund Beneke Present
c. Hannelie Coetzee Present
d. Rob Boyd Present
e. Jorika Rabie Present
f. Liezel Bohdanowicz Present
g. Abigail Davids Present
h. Shameez Joubert Present
i. Claudele Jackson Present
j. Wendy Lucas Administrative
k. Vivienne Von Der Heyden Administrative
l. Theresa Els Present
m. Adrian De Kock Passive Present
n. Colin Cook Passive Present
o. Zeldine Passive Absent
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
4. There being no previous meeting, the minutes for August stand.
Approved by Amund Beneke
Seconded by Shameez Joubert
Item 4: MATTERS ARISING AND ADDITIONAL ITEMS
5. There being no matters arising and no additional items, the meeting commenced.
Item 5: STANDING ITEMS
6. Feedback from the Councilor
a. Theresa is scheduled to meet with the new leadership of the Overhills community on October 10, 2024, to discuss the various issues confronting the community.
b. A key point of discussion will be the community’s need to halt the construction of additional shacks.
c. Theresa also outlined the procedures for accommodating the Hangklip Community Care Centre. We were reminded of the officially documented guidelines pertaining to our support for HCCC.
d. The chairman expressed gratitude for Theresa’s hard work and dedication to Ward 10, and the committee showed their appreciation with applause.
e. The chairman requested that the councilor take note of the following:
i. An application for vending space submitted by Anja le Roux.
ii. A response has been prepared regarding the objection from the BBBC.
iii. Buli Plaatjies is unable to provide any new tables and chairs.
iv. The replacement deep freeze for the broken fridge has not yet been delivered.
v. Marco Dempers has promised to provide rubber roof paint, but it has not yet been received.
f. The chairman asked Theresa to assist him in the process of including the HCCC to ensure the success of this request.
7. Treasurer’s Feedback
a. Hannelie encountered some issues with ABSA banking over the past week; however, these matters have now been resolved.
b. The team was instructed not to request payment processing from Hannelie over the weekend, and this request was acknowledged.
c. It has been decided to transition to a payment system utilizing Pay Fast. Hannelie will implement this change and notify Wendy accordingly.
d. Payment notifications sent via Pay Fast will be linked to the BBRA email address to allow the chairman access for updating the donor database and expressing gratitude to the donors.
e. The chairman inquired about the proceeds from the knife raffle, and Hannelie received a cash amount of one thousand two hundred and fifty rand (R1250.00) from him, which constitutes part of the ticket sales.
Item 6: AGENDA ITEMS
8. Discussion regarding HCCC’s potential relocation to Crassula Hall. It was observed that Colin Cook is not currently paid-up member of the BBRA. The chairman assured the HCCC that the BBRA committee has agreed to support their initiative, and only the specifics need to be addressed. The chairman will draft a letter of intent to Anja for her information, input, and guidance.
a. We will arrange a meeting with HCCC at the earliest opportunity to discuss the details to be included in the letter of intent.
b. Time and space requirements:
i. Prepare meals for members on Monday, Wednesday, and Friday mornings from 08:30 to 11:00, with Wednesday designated for a sit-down meal to be completed by 13:00.
ii. The Bridge Club meets on Tuesdays from 14:00 to 17:00.
iii. Food parcel preparation will occur on the fourth Monday of each month.
iv. Committee meetings will be held every fourth week of the month.
v. Colin expressed gratitude to the BBRA and Theresa for accommodating the HCCC at Crassula Hall.
c. Additionally, the chairman has made the BBNW garage available for HCCC storage. However, it should be noted that should BBVF acquire another truck, the garage will be required for their use once again.
9. Zeldine will address the committee on bright red lights. Zeldine is not a member of the BBRA. Zeldine did not attend the meeting to present her concerns.
10. Portfolio feedback
a. BEST:
i. Rob has forwarded the latest report to chairman.
ii. There were nine call outs in September.
iii. The medical equipment that is faulty will need to be replaced.
iv. One person left last month, and another is due to leave at the end of this month.
b. BBVF:
i. Jorika reported that the team will continue with training, combined and otherwise until the end this month. After which they will maintain a roster in a state of readiness for the coming fire season.
ii. The fire team have a dedicated phone now and in due course Jorika will make this number available to the TEAM and the public.
iii. The drive to hand out pamphlets and fire hydrant space cleanups will also be done shortly.
c. BBNW:
i. The watch is continuing with the camera monitoring program.
ii. Crime is down.
iii. We are in the process of making new maps and the new maps were shown to the committee for the first time. The new maps would also include Disa Circle as its own zone.
d. Town Planning and Property Development: Amund gave a comprehensive report on the current situation in the engineering domain.
i. Vehicles: Although work is done on the roads / storm water drainage system, the issue regarding vehicles remains volatile.
ii. Gravel: There is “gravel” and roads are repaired on an ongoing basis, provided weather conditions.
iii. Tar: Tar is available and roads / potholes are repaired on an ongoing basis, provided weather conditions.
iv. Betty’s Bay Roads: Pertinent stormwater problems that will receive attention:
(1) Diastella Erven 3892/3893
(2) Erven 2243 Partridge Road (ref no: 2102548)
(3) Adenandre Street
(4) Crassula Yard Erf 4000
v. Mirror in Seaview: A new mirror has been ordered. Once received, it will be installed.
vi. Entrance from Clarence to Seaview (Kleinmond side): This remains an urgent issue. The junction will have to be fully tarred.
vii. Stormwater problems/Potholes: As the Municipality becomes aware of problems, they are addressing it within their capabilities / given working conditions (weather).
viii. Standing Note: Residents must log “problems” on Collop themselves to get a reference number and / or where it is over a weekend and it is urgent, the Control Room (028 313 8111) must be phoned.
ix. Speed Humps: These will be put back once the scraping of the roads are finished.
e. We had a discussion with Phillip from Martin and East enquiring about space for a home base. Because Betty’s Bay would have the bulk of the contract work, it would be preferable if he could possibly be accommodated on the municipal land in front of the Disa Kloof holiday camp. The chairman would speak with the Disa Kloof holiday camp manager.
f. Nature Based Solutions:
i. Liezel explained the purpose of her portfolio for the benefit of the committee.
ii. She is waiting in anticipation to start on the Crassula gardens. A general discussion followed.
g. Community Development:
i. Soup kitchen was moved to once a week on a Wednesday.
ii. They were busy preparing for the Pikkewyntjies party.
iii. The youth drive is in full swing to get IDs, funds into their accounts, experience Cape Town and to show various options for development paths and study. They will be introduced to the YMCA to assist with these programs. Sponsors are being sought to give gifts to the children.
iv. There is also a push to get all old boys and girls from Pikkewyntjies to contribute back to the school they attended years ago.
h. Markets:
i. Shameez will be away for the month of November.
ii. The birthday market was a success.
iii. It was agreed that we needed a marque tent for the market.
i. Crassula Hall:
i. JJ Windt construction has indicated that they would be painting the hall soon as the walls have dried out sufficiently.
ii. The hall has been given a small deep freeze for the use by the market.
iii. OM have not yet delivered the rubber paint for the roof. As soon as this arrives, we will employ somebody to paint the roof.
iv. The toilet mechanisms are defective again and a plumber will be approached to affect a more permanent fix.
v. We are looking for someone to service the diesel generator.
vi. The use of the pickleball court is picking up as well as the weather warms. We hope to increase our membership and revenue.
vii. I request that the chairman does not inform me of events and changes, but rather refer members to me for discussion. The chairman apologised and acknowledged his error.
j. Web page and media:
i. Wendy requested from everyone to please give her content to place onto the web page.
k. Newsletters:
i. All inputs must be in by noon on the 15th.
Item 7: CONCLUSION
11. The chairman thanked everyone for attending and encouraged all to seek more active members to the BBRA. The meeting was concluded at 19:00.
12. Next meeting: 13 NOVEMBER 2024 17:00 Crassula Hall
(W R JACKSON) Date: 14 Oct 24
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN