Item 1: INTRODUCTION
The chairman opened the meeting at 17:00 and welcomed the committee, the chairman and secretary of the Jukskei Club and introduced Trudi to the committee.
Item 2: ATTENDANCE AND APOLOGIES
Executive Committee
1. Wayne Jackson (Chairman & Membership) Present
2. Amund Beneke (Vice Chair & Engineering) Apology
3. Hannelie Coetzee (Treasurer) Apology
4 Trudi Du Plessis (Treasurer) Present
5. Julia Frylinck (Administrator & Secretary) Present
Essential Services
6. Rob Boyd (BEST) Present
7. Jorika Rabie (Fire and Rescue) Apology
8. Francois Lesch (Neighbourhood Watch) Apology
9. Elsa Stofberg (Conservation) Apology
Community Services
10. Abigail Davids (Community development) Apology
11. Shameez Joubert (Markets) Present
12. Claudele Jackson (Crassula Hall) Present
Communications
13. Vivienne Von Der Heyden(Editor) Apology
14. Wendy Lucas (Website custodian) Apology
15. Tersia Starke (Website assistant) Apology
Oversight
16. Theresa Els (Ward 10 Councillor) Apology
17. Andre Kotze (Rondevlei Rep) Present
18. Calan Bennett (Central Rep) Apology
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
The previous minutes were:
Approved by Rob Boyd
Second by Shameez Joubert
Item 4: MATTERS ARISING
There are no matters arising.
Item 6: FINALISATION OF SUBLEASE WITH JUKSKEI CLUB
Rocky Ruthven and Bev Ruthven were in attendance to finalize the sublease.
Each paragraph was read and discussed. The following clauses are were discussed and it is agreed upon by both parties to make the following modifications:
The fee of R100 will stay the same with the addition that the fee will increase by 6% annually.
The deposit of R10 will be reduced to nil rands as both parties trust that they will abide by the contract and maintain the property. This will also relieve the BBRA treasurer from administering this amount for the following ten years.
There will be an additional clause put in, a termination clause, to protect both parties.
Apart from the above changes and additions, the parties agreed and accepted the agreement as is.
Item 7: FEEDBACK FROM THE TREASURER
Trudi Du Plessis was introduced; she will in due course take over the treasurer portfolio. Chairman thanked her for coming onboard and expressed his excitement to work together.
Trudi noted that she has not heard anything yet from Hannelie after the initial meeting they had together, and she is waiting for an opening from Hannelie in order to continue the on boarding process and further discussions.
Trudi stated further that she will make a slight change as pertaining to the billing and payments process to include that the vice chairman of the BBRA will also be granted access as an observer in order to overview everything that is being done from a third view perspective for security purposes.
The Chairman also made a proposal to Trudi, to start looking into investments where a certain amount is to be invested with interest accumulating. This proposal is to be discussed further in the future.
The chairman also requested that Trudi made all financial reports and bank statements available on the website for all to see and that Trudi is to have full administrative control of the BBRA account without payment authority. Trudi is to load payments, and the chair will authorize these payments with the vice chair and the public being able to oversee this account. Total transparency was strongly requested from the chairman.
Item 8: FEEDBACK FROM BEST
There were 10 callouts in May. Five patients had to be taken to the hospital by ambulance.
Rob also explained that there is a new problem arising: a fair number of people are not on medical aid so they make use of the Metro for aid, but timing is a big issue as they take too long to come to the scene. Rob explained that he was approached by CMC and ER 24 Emergency that they will send out an ambulance at a fixed rate of R1250 (still to be discussed with the BBRA chairman) for any critical emergency patients that simply cannot wait that long for Metro. Rob asked if it is possible to, only in such critical emergency situations, sponsor that payment from the BEST subaccount. The Chairman and the committee expressed their approval in principle.
Rob explained another problem arising: when people are in pain on scene they cannot administer conventional pain medication as most people have a reaction to disprin or asprin, or they have underlying medical issues that prohibit the use of it which is why as a practice they do not use it on scene, however, sometimes the accident is so bad that the person is in extreme pain and then they have to wait hours for the Metro ambulance to come. Rob said he has found out there is an injection called the “purple whistle” that is a pain medication injection and whether he can buy a few from the BEST account as well. The Chairman and the other portfolios again noted their approval.
The Chairman commended BEST for their hard work and stated that he is at peace knowing that Bettys Bay is in good hands.
Item 9: FEEDBACK FOR CRASSULA HALL
Claudele is waiting on PG glass to have an opening to put the new notice board up. She will also start putting up the pictures in due course for the new Mayor.
Item 10: FEEDBACK FROM MARKETS
Shameez has already received donations to be auctioned. She stated that she was thinking about starting a fundraising market for BEST. The Chairman and all the other portfolios noted their support.
Item 11: CONCLUSION
The chairman thanked everyone for attending and ended the meeting at 18:05.
Next meeting: 17:00 Crassula Hall 9 July 2025
(J FRYLINCK) Date: 13 June 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY
(W R JACKSON) Date: 13 June 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN