Item 1: INTRODUCTION
- The Chairperson formally convened the meeting at 17:00 and extended a warm welcome to all committee members.
- The Chairperson also informed the committee of his intention to retire at the conclusion of this calendar year. However, he indicated a willingness to serve an additional term should the committee believe that his continued leadership is in the best interests of the organization.
Item 2: ATTENDANCE AND APOLOGIES
- Executive Committee
Wayne Jackson (Chairman & Membership) Present
Amund Beneke (Vice Chair & Engineering) Apology
Hannelie Coetzee (Treasurer) Apology
Julia Frylinck (Administrator & Secretary) Present
- Essential Services
Rob Boyd (BEST) Present
Jorika Rabie (Fire and Rescue) Absent
Elsa Stofberg (Conservation) Present
- Community Services
Abigail Davids (Community development) Absent
Shameez Joubert (Markets) Present
Claudele Jackson (Crassula Hall) Present
- Communications
Wendy Lucas (Website custodian) Apology
Tersia Starke (Website assistant) Apology
- Oversight
Theresa Els (Ward 10 Councillor) Apology
Andre Kotze (Rondevlei Rep) Present
Calan Bennett (Central Rep) Present
Item 3: CONFIRMATION OF THE PREVIOUS MINUTES
- The previous minutes were:
- Approved by Rob Boyd
- Second by Andre Kotze
Item 4: MATTERS ARISING
- As discussed, and agreed upon from the previous meeting, BEST obtained the green whistle pain medication, intended to be used in emergency situations where pain medication is needed immediately and the patient cannot wait any longer for an ambulance.
Item 5: FEEDBACK FROM THE TREASURER
- After a visit to the bank, the Chairman now has authorised access to the banking app of the Rate Payers Association. As planned, a third party will also have authorised access to review all actions and transactions taking place. This is done for safety, peace of mind and precautions for any future dealings.
The Financial Statements are now available on the website for any member of the public to see and this will continue to be done from now on.
Furthermore, Trudie has decided to withdraw her application for the Treasurer portfolio. Hannelie will continue to fill the position.
Item 6: FEEDBACK FROM BEST
- There were 6 callouts, 1 motorbike accident, 1 fall & 4 medical cases. The fall and 2 medical cases required hospitalization.
Item 7: FEEDBACK FOR CRASSULA HALL
- Some maintenance is due in the hall. Certain door locks and hinges need to be replaced. We are still waiting for the noticeboard to be put up, however, Etienne is very busy, and we are confident it will be completed in due course.
Item 8: FEEDBACK FROM MARKETS
- The last market had only 5 locals, and the rest were visitors. We are very pleased with the growth.
A formal announcement: Do not forget to buy your winter fundraiser tickets that will take place on the 9th of August.
Item 10: FEEDBACK FROM NEWSLETTER
- It is with a very heavy heart that we say farewell to Vivienne from our committee. She gracefully resigned but has agreed to continue her work for the newsletter independently. We thank her for all the absolutely beautiful and hard work she has done and will continue to do. A final word from the Chairman: Your decision to step away must have been difficult, and I want to acknowledge the grace and integrity with which you’ve expressed yourself. While I deeply regret losing your voice around the committee table, I understand and respect your reasons, and I appreciate your clarity and kindness throughout. Your work on the newsletter has been an outstanding gift to the BBRA, clear, beautifully written, and consistently bringing people closer to what matters. I would be honored if you chose to continue that work. The value you bring in that space goes far beyond what any formal title can convey.
Item 11: FEEDBACK FROM CONSERVATION
- Johan Myburgh from VCFSA approached me/BBRA – They are a small team serving as a sub-committee of the Vermont Ratepayers and Environmental Association. They are mostly members of the old conservation trust, which recently launched as a registered NPO based foundation to co-manage the greenbelts and coastal zone of Vermont. They would like to share experiences in conservation and learn from our experience in educating the residents & Community. They also requested if they could use extracts from our websites with regards to conservation and information shared to the community on their Vermont Ratepayers website and acknowledge BBRA in it. It was agreed that they may do so by the committee.
- I suggest that we invite them (VCFSA) as well as the community and arrange a talk evening at Crassula Hall and introduce Carol to them as well. The date will be determined and confirmed depending on availability and be sent out to everyone that wants to attend. Claudelle agreed to assist and provide available dates for us.
Item 17: FEEDBACK FROM RONDEVLEI REP
- Andre mentioned that he wants to write a piece on how to manage growth in Betty’s Bay. All members agreed and expressed their support.
Item 20: ADDITIONAL NOTES
- It has come to light that a series of allegations were made against the Chairman. These allegations do not bear any weight of truth to it and reflect a pattern of misunderstanding. It is not in the spirit of community to escalate matters through rumour or implication. As such, a formal response will be given to the parties involved.
- It was brought to the committee’s attention that some overseas tourists get stranded in Betty’s Bay because they take Uber to Betty’s Bay thinking they can take it again upon returning to the original destination, however, as we all know, Uber does not operate here. This should be noted to be discussed further as to how we can optimize their visit and offer some kind of aid to make it a memorable visit.
Item 21: CONCLUSION
- The chairman thanked everyone for attending and ended the meeting at 18:00.
- Next meeting: 17:00 Crassula Hall 13 August 2025
(J FRYLINCK) Date: 09 July 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY
(W R JACKSON) Date: 09 July 2025
BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN