Item 1:          INTRODUCTION

 

1. The chairman opened the meeting at 17:00 and welcomed the committee. Chairman welcomed the Marelize Smith, and Ilona Veldsman and Councillor Theresa Els.

 

2. The purpose of the meeting was of a general nature.

 

Item 2:          ATTENDANCE AND APOLOGIES

 

Executive Committee

(1)       Wayne Jackson                  (Chairman & Membership)           Present

(2)       Amund Beneke                   (Vice Chair)                                     Present

(3)       Hannelie Coetzee               (Treasurer)                                     Apology

(4)                                                       (Secretary)                                    Vacant

 

Essential Services

(5)       Rob Boyd                              (BEST)                                             Present

(6)       Jorika Rabie                         (Fire and Rescue)                          Apology

(7)       Wayne Jackson                  (Neighbourhood Watch)               Present

(8)       Amund Beneke                   (Town Planning and)                    Present

(property development)

 

Community Services

(9)       Elsa Stofberg                       (Conservation)                                Apology

(10)    Abigail Davids                     (Community development)           Apology

(11)    Shameez Joubert               (Markets)                                          Present

(12)    Claudele Jackson               (Crassula Hall)                                 Apology

(13)    Mea Viljoen                          (Children space)                            Apology

(14)    Jade Alves                           (Sport and Recreation)                  Present

(15)    Marelize Smith                    (Speed reduction)                         Present

(16)    Ilona Veldsman                   (Drama and Theatr Arts)              Present

 

Communications

(17)    Wendy Lucus                       (Website custodian)                       Apology

(18)    Tersia Starke                       (Website assistant)                         Apology

 

Oversight

(19)    Theresa Els                          (Ward 10 Councillor)                     Present

(20)    Andre Kotze                         (Rondevlei Rep)                              Apology

(21)    Calan Bennett                     (Central Rep)                                   Apology

 

Item 3:          CONFIRMATION OF THE PREVIOUS MINUTES

 

2. The previous minutes were:

 

1. Approved by Amund Beneke
2. Second by Rob Boyd

 

Item 4:          MATTERS ARISING

 

3. There being no matters arising, the meeting continued.

 

Item 5:          AGENDA ITEMS

 

4. THE CHAIRMAN

 

1. The committee heard a brief explanation from Marelize and Ilona re their intentions as portfolio principals.

 

1. New portfolios. Four new portfolios were approved by the committee.

 

1. Portfolio for Sports and Recreation by Jade Elves

 

1. Portfolio for Children space by Mea Viljoen

 

iii.        Portfolio for speed reduction by Marelize Smith

 

1. Portfolio for Drama and Theatr Arts by Ilona Veldsman

 

1. ERF 2988, 203 CLARENCE DRIVE (cannabis club). The BBRA has made general comments to OM in this regard and in this response have objected to the cannabis club and shop. The chairman stated that he would like to explore the matter further in respect of a class 1 objection. This will be a discussion with Amund and Andre.

 

1. Lease erf 2416 and erf 4030:

 

1. Feedback from OM. Regarding Erf 2416, they are currently busy finalising our lease agreement for the hall and will forward it to us as soon as they have finalised it.

 

1. Feedback from OM. They have handed the file over to a colleague, Ms. Madelein Erasmus, who will now draft the lease agreement in respect of Erf 4030 Betty’s Bay.

 

1. Speed hump in porter. Councillor Els explained that the correct policy would be made available for guidance and compliance. We will learn and advise members accordingly.

 

1. Leash free zones for dogs in Betty’s Bay. Om has asked for input for leash free zones. It was agreed that we would use the previous presentation as our adopted presentation this time round as well.

 

 

5. TOWN PLANNING AND PROPERTY DEVELOPMENT

 

2025. Town-planning Issues / Engineering Services / Building Control for 08 October 2025. Parking Areas / Sites to be renovated:

 

1.           Coffee on Clarence / The Hub Parking

 

 

(1)       It seems the erven has been pegged. This will  demarcate the area to be cleared for parking.

 

(2)       Awaiting Director Stephen Muller’s go-ahead.

 

(3)       Brenton and his Team is ready to do the required earth  works.

 

1. Main Beach/Parking Area

 

 

 

(1)       The OLM Traffic Engineer needs to investigate the influence on the “traffic flow” regarding the possible  closure of street(s) / possible transforming to one-way street(s).

 

(2)       Awaiting Director Stephen Muller’s go-ahead.

 

(3)       Brenton and his Team is ready to do the required earth works.

 

(4)       It is to be confirmed that the storm water drainage has been cleared to ensure that storm water no longer is an issue in the parking area.  (Brenton)

 

iii.        Silversands

 

 

(1)       Awaiting Director Stephen Muller’s go-ahead

 

1. Building Control:

 

1. Stats for Building Plans for the period August to September                                 25 “submitted” 25 and “approved” 21

 

1. Stats for Building plans for period May to July 25 “submitted”                              35 and “approved” 41

 

1. Spatial Development Framework (SDF) Overstrand. The Consultants are still busy with the “status quo section” for the SDF. Once done, it will be circulated for comments/input.

 

1. Overhills Low-Cost Housing Project (Environmental Process)

 

2025. Public meetings were held on 10th September 2025 at the Protea Dorp Community Hall (cancelled), with a “virtual meeting” on the 11th of September 2025.

 

1. A follow-up meeting was held on the 6th of October 2025 (Overhills Community Center) and the 7th of October 2025 (Kleinmond Town Hall):

 

(1)       The “Environmental Authorization Process” was presented/discussed.

 

(2)       All “interested and affected parties” will receive the presentation via email/link to the website.  Hard copies will also be made available at certain points.

 

iii.        The Town-planning Process should be commenced with in October/November 2025.

 

1. Vehicles:

 

1. Grader is in for service.  A Roller and Grader will be contracted in to assist in the meantime.

 

1. One Digger is operational. One Digger is broken.

 

iii.        The 2 X 3ton Lorries are operational.

 

1. One Tipper is operational.  One Tipper is in for refurbishment.

 

1. The Lorry used for watering gravel roads is operational.

 

1. Currently gravel is being distributed between Pringle Bay and Betty’s Bay.  Once the Grader / Roller are her, they will be used to gravel/scrape the roads first in Pringle Bay and then Betty’s Bay.

 

1. Gravel:

 

1. 500m³ (of the first order) of gravel is available.

 

1. A second order for approximately 2000m³ has been ordered.

 

1. Tar: Tar is available.  An order will be placed before December 2025 to ensure that enough tar is available over the festive season.

 

1. Speed Humps:

 

1. The reconstruction of speed humps has been dealt with.

 

1. Remains a contentious issue: “speed humps” on gravel roads are most probably illegal as it cannot be clearly marked as required by Law. “Chevrons” alone are inadequate as the “hump” itself must be painted/marked.

 

1. Cutting of verges:

 

1. The “Parks Division” is responsible for this and must be reported to them.

 

1. The S/W Team in BB is also attending to this issue, as far as possible and great progress has been made.

 

1. Stormwater problems/Potholes: As the Municipality becomes aware of problems, it is addressed within the capacity of the Municipality /given working conditions (weather).

 

1. Standing Note: Residents must log “problems” on Collop themselves to get a reference number and / or where it is over a weekend and it is urgent, the Control Room (028 313 8111) must be phoned.

 

6. BEST 8 October 2025 BBRA minutes

 

2025. Twelve callouts were attended in September 2025.

 

1. Three falls (fractured femur, hospital for x-ray, uninjured).

 

1. One Sixty60 motor bike accident involving a turning car, the patient was transferred by ambulance to hospital.

 

1. Two seizures, both were taken to hospital for assessment.

 

1. One dog bite, referred to Overstrand Emergency Care for Tetanus and possibly sutures.

 

1. Three medical cases, one of which required hospitalisation. Most  regrettably, two deaths upon arrival, our sincere condolences to the families and friends of the deceased.

 

 

 

7. FIRE AND RESCUE

 

1. Fire and Rescue fell under the umbrella of Overstrand Fire.

 

1. The Volunteer fire and rescue teams are not paid by OM but are registered as receiving a stipend on the nominal role to ensure that they are covered by insurance and medical scheme for on duty injuries.

 

8. NEIGHBOURHOOD WATCH Crime Statistics Analysis Report Period: 01 September 2025 – 30 September 2025. Total Recorded Incidents: 10

 

1. The period from 01 to 30 September 2025 saw a total of 10 reported major incidents. Fraud and drug-related offenses were the most  prevalent crime categories, each constituting 30% of the total incidents. Clarence Drive was identified as a primary crime hotspot, accounting for half of all reported crimes. The data underscores a critical need for focused strategies, particularly in combating a rising wave of electronic fraud and increasing patrols in high-activity zones.

 

1. The criminal activity for this period was dominated by two main categories. Fraud was the most common offence, with three separate incidents. Equally prevalent were drug-related crimes,  which also totaled three incidents, comprising two for possession and one for dealing. Burglary and attempted burglary at residential premises were reported twice, while traffic-related offences, including reckless and negligent driving and driving under the influence, also accounted for two incidents.

 

iii.        Day of the Week Distribution: Tuesday was the most active day for crime, with four incidents occurring on this day alone. These Tuesday incidents included a range of offences from drug possession and dealing to reckless driving and driving under the influence. Monday and Wednesday each saw two incidents, with both Mondays featuring fraud cases. Only one incident was reported on a Friday, and no incidents were recorded on Thursday, Saturday, or Sunday.

 

1. Criminal activity was evenly split between daytime and evening/nighttime hours, with five incidents occurring in each period.  All fraud incidents took place during the afternoon daylight hours. In contrast, more serious public order offences like burglaries and drug possession occurred in the evening and late at night.

 

1. Crime by Zone: The Central zone was the most affected area, with four reported incidents, making up 40% of the total crime for the period. The Mooiuitsig and Sunny Seas zones each reported two incidents. The remaining incidents were recorded in Stony Point and Disa Circle.

 

1. A clear geographic hotspot emerged, with Clarence Drive being the location for five out of the ten reported crimes. The offences on this road were varied, including fraud, drug possession, drug dealing, attempted burglary, and driving under the influence. This concentration, particularly within the Central and Sunny Seas zones, marks it as a critical area.

 

vii.       The data and supporting intelligence confirm that Fraud is a dominant and a growing threat in the community. With three confirmed cases, it is the single largest crime category.

 

viii.      All fraud cases were committed using electronic transactions, primarily through cell phones and online platforms. Community intelligence specifically highlights a significant increase in fraud linked to online buy-and-sell groups on social media platforms like Facebook, as well as direct bank fraud. Alarmingly, the main target of these scams are senior members of the community, who are considered particularly vulnerable to these types of online scams.

 

1. Recommendations: It is recommended to deploy additional patrols, with a specific focus on Tuesdays and a consistent presence along the entire stretch of Clarence Drive supported by public vigilance. A public awareness campaign aimed at seniors is critically needed. This should involve workshops and informational material focused on identifying and avoiding online buy/sell scams and bank fraud.

Anti-drug operations should be concentrated in the Central zone, where incidents of both possession and dealing have been reported. The community must report this sort of behaviour. Roadblocks and enhanced traffic monitoring on Clarence Drive, especially in the Sunny Seas zone, is advised to address the issues of reckless and drunk driving.

 

9. CONSERVATION It was said that plans for the sports facilities have been submitted to the owner of the donated property for their approval.

 

10. CRASSULA HALL

 

1. There were a few maintenance issues that had to be attended to and the stove had to be refitted.

 

1. It was agreed that a handy man would be approached to carry out these tasks.

 

11. MARKETS The upcoming Saturday will be the 2^nd anniversary of the markets and lots of exciting activities have been arranged. The chairman   thanked Shameez for assisting Claudele by managing the Crassula Hall. This arrangement will last until Claudele has fully recovered.

 

12. WARD 10 COUNCILLOR

 

1. Theresa reported that a lot of time and effort has gone into the Overhills structures, and a positive reaction has been developed, to the point that the new Overhills leadership prevented the land party from marching in their area.

 

1. There would be a sight visit to various points of interest. The Overhills formalization plan will have to be restructured as a little wetland has been identified in the area of interest.

 

13. SPORTS AND RECREATION

 

1. Jade gave an overview of her new intentions for this portfolio.

 

1. OM were in the process of fixing the sports facilities in Kleinmond.

 

1. A wall has been built

 

1. The fence and gate are being repaired.

 

Item 6:          OPEN DISCUSSION

 

1. The chairman has no choice but to wear the secretary’s cap until one can be found.
2. The chairman will request the web page be updated but suggested that we must be patient.

 

1. The chairman declared that November would be dedicated to preparing for the December AGM Wednesday 10 December 25,17:00 at the Crassula Hall.

 

1. The chairman did not want the “speed reduction” by Marelize Smith to be a portfolio of the BBRA as this was already a permanent item on the Ward Committee Agenda and this was a provincial matter. The chairman’s decision was overturned by the committee. The chairman then suggested that this portfolio not only deal with the R44 but also other areas of Betty’s Bay.

 

1. The chairman spoke with the treasurer and determined that it was certainly possible for us to issue an invoice and receipt to members that make regular or ongoing payment to the BBRA.

 

Item 7:          CONCLUSION

 

14. The chairman stated that it must be understood that the success of the portfolios depends on the portfolio principal, not the committee or   executive. We will support each principal and create a space for them do develop.

 

15. The chairman thanked everyone for attending and ended the meeting at 18:10.

 

(W R JACKSON)                                       Date: 8 October 2025

BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN

 

 Item 1:          INTRODUCTION

 

1. The chairman opened the meeting at 17:00 and welcomed the committee. Chairman welcomed the Jade and Mea to the meeting as guests to present a proposal for an eco-sport indoor facility and a request from the        young parents of Betty’s Bay for a space to take their children to play.

 

Item 2:          ATTENDANCE AND APOLOGIES

 

                        Executive Committee

            (1)       Wayne Jackson                  (Chairman & Membership)           Present

            (2)       Amund Beneke                   (Vice Chair & Engineering)          Present

            (3)       Hannelie Coetzee               (Treasurer)                                    Apology

            (4)       Julia Frylinck                       (Administrator & Secretary)        Present

 

                        Essential Services

            (5)       Rob Boyd                              (BEST)                                            Present

            (6)       Jorika Rabie                         (Fire and Rescue)                          Present

            (7)       Elsa Stofberg                       (Conservation)                              Present

 

                        Community Services

            (8)       Abigail Davids                     (Community development)         Apology

            (9)       Shameez Joubert               (Markets)                                        Apology

            (10)    Claudele Jackson               (Crassula Hall)                                 Apology

 

                        Communications

            (11)    Wendy Lucas                       (Website custodian)                       Apology

            (12)    Tersia Starke                       (Website assistant)                         Apology

 

                        Oversight

            (13)    Theresa Els                          (Ward 10 Councillor)                      Present

            (14)    Andre Kotze                         (Rondevlei Rep)                              Present

            (15)    Calan Bennett                     (Central Rep)                                   Present

 

Item 3:          CONFIRMATION OF THE PREVIOUS MINUTES

 

2. The previous minutes were:

 

1. Approved by Rob Boyd
2. Second by Amund Beneke

 

 

 

Item 4:          MATTERS ARISING

 

3. There are no matters arising, the meeting continued.

 

Item 5:          AGENDA ITEMS

 

4. THE CHAIRMAN

 

1. The chairman suggested that negative and rude communications to                  the members of the committee should be ignored and focus on the                  work at hand. The committee agreed.

 

1. Membership criteria should be made available to all, however there were certain members of the community that are very negative and find fault with everything the municipality, our councillor or what we do, and this is not in the spirit of what we have volunteered to do.  For this reason, those people will not be allowed to become members of the BBRA. The committee will decide on these membership decisions. The committee agreed.

 

1. The chairman proposed that we come in line with the protocols used by the municipality and the ward committee by allowing members to attend our meetings as observers. It would be the prerogative chairman or a member of the committee through the chair to engage with the community if required. The committee agreed.

 

1. It was also suggested by the chairman that because of our volunteer status and busy work schedules it was no longer fair to remove someone from the committee if they are unable to attend meetings for valid reasons but maintained their work ethic and commitment to their portfolios. The committee agreed.

 

5. VICE CHAIRMAN: TOWN PLANNING AND PROPERTY DEVELOPMENT

 

1. With regard to the special development framework (SDF), he is still waiting for the status quo.

 

1. The situation at “Coffee on Clarence and the Hub / Main Beach / Silver Sands” remains the same as a month ago: Awaiting Director Stephen Muller’s go-ahead to proceed with all three the projects. A Land Surveyor still needs to be appointed to “peg” the area at “Coffee on Clarence/The Hub”. The OLM Traffic Engineer needs to investigate the influence on the “traffic flow” regarding the possible closure of streets / possible transforming to one-way street(s) at the “Main Beach”.

 

1. Most of the vehicles are operational.
2. The “Parks Division” is responsible for the cutting of the verges and any request for the cutting of verges on municipal land must be reported to them. Cutting of verges on private land is the responsibility of the Landowner.
3. As the Municipality becomes aware of problems, it is addressed within the capacity of the Municipality / given working conditions (weather).
4. Residents must log “problems” on Collop themselves to get a reference number and / or where it is over a weekend and it is urgent, the Control Room (028 313 8111) must be phoned.
5. Amund requested that Overhills should be added as an agenda item in the future, but in the meantime to monitor Overhills closely.
6. As a special note, the Chairman explained that according to recent observations there are many people entering and exiting Betty’s Bay who we employ to clean our home, to do our gardens and semi-skilled labour in the building environment, which has created a huge job market for migration to our area. We have created the need for these people to be accommodated in more formal manner, for many reasons.

 

6. BEST

 

1. For August there were 8 responses. One was a sand boarding accident with multiple fractures in the leg.

 

1. 7 were medical cases where 4 needed transport with the metro ambulance.

 

7. FIRE AND RESCUE

 

1. Fire and Rescue will be hosting a golf day on which the funds gathered will aid in obtaining a fire vehicle.

 

1. The golf day is arranged for the 3rd of October 2025 and is fully supported by the Rate payers committee, and the Chairman sent a letter to this effect.

 

1. Chairman thanked Jorika for her hard work and keeping everything together within her portfolio.

 

8. CONSERVATION

 

1. A member at Sunny Seas requested, via email, the removal of alien vegetation on private property after attempting to get hold of Overstrand Municipality with no response.

 

1. It was advised that the Hacking group in Bettys Bay will cut and poison the alien vegetation at a fee if it is on private property, but it should be understood that the removal of said vegetation must be done by the owners.

 

1. Elsa was asked whether the municipality could not perhaps also aid but it was explained that the municipality is not allowed to clean private erf, but if it is an empty erf the request must be made to fire and rescue in which they will send for an investigator into the area to determine if it poses a fire hazard.

 

1. Elsa represented by Conservation at the recent CITES CoP20 conference meeting on the various proposals that were made at Arabella Hotel. We, as BBRA & SEAWATCH acknowledge that we are pro the proposal and back the minister on this matter of Dried Abalone. Chairman thanked Elsa for her outstanding courage for representing and fighting for us.

 

1. Conservation confirmed that they sent out the requested documentation to Councilor T. Els for feedback and confirmation that they may proceed with the Public Toilets refurb & Facelift project. They are waiting for confirmation to proceed with kick-starting it on the 24th of September, if at all possible and in time.

 

1. It was confirmed that we will get a water testing kit to test the water in Bass Lake. This will be shared to the community and public once done.

 

9. CRASSULA HALL

 

1. BB glass will be coming to put the new noticeboard up soon.

 

1. Claudelle will hopefully be back soon to resume her duties, in the meantime Shameez is holding the fort.

 

10. WARD 10 COUNCILLOR

 

1. Theresa requested that the following statement be made public:

 

1. Should a person have no power or wishes to report a power   outage, they are to please log it onto the Eskom app Alfred.

 

1. It is very important, because if people contact her about the issue and she calls Eskom the first thing they ask is a reference number which you receive from reporting it on the Eskom app.

 

1. Once it is logged then the reference number can be used to request a follow up or escalation on the situation.

 

11. RONDEVLEI REP

 

1. No feedback to be given except for the occasional loose dog.

 

1. OM is working on the roads as promised in the area.

 

12. CENTRAL REP

 

1. The potholes have been attended to.

 

1. Calan thanked Theresa for her hard work and explained that it is her dedication and hard work making everything possible.

 

Item 6:          OPEN DISCUSSION

 

1. The chairman asked the committee what their stance on having  open meetings was and the committee agreed that this is not a bad idea as it will enable the public to see how the committee meetings are done.

 

1. The chairman therefore made it clear, with committee members agreeing, the future meetings will be open to public to attend without engagement.

 

1. With regards to an issue brought up by a member of the public. If a member is not present at the meetings for a continuous time frame, should that person not be removed from the committee? The Chairman explained that his position is that a lot of the times when a person is not attending a meeting there is a good reason and they are still doing very good work in the background while giving constant reporting which does not instantly mean a dismissal is necessary. Therefore, the removal of a committee member should rather be a discussion at a meeting with a unanimous agreement from all the members. The committee members agreed, and therefore it has been decided that a committee member will only be removed after a formal discussion at a meeting and after all committee members agreed it warrants a removal.

 

1. Mea Viljoen made a proposal for a park for the children. She explained that most parents have to drive to Kleinmond or further just to keep the children busy at a park or with some activity but there has been a rise in the need for Betty’s Bay to have its own park. She proposed that it doesn’t have to be too big, at a minimal simply have a jungle gym, a sand pit and a table for a little picknick with shade.

 

1. A place for families to come together and for children to play. She also made it clear that she and a few mothers are willing to  fundraise for this initiative to become a reality. The Chairman asked  Mea to convene with Elsa to subcommittee this initiative with the conservation portfolio for now. There was no objection from the committee members.

 

1. Jade Alves made a proposal for an indoor multipurpose sports center in Betty’s Bay. There has been a rise in youth coming into Betty’s Bay creating a need for recreation centers. It offers a space for activities of all ages. This could benefit the whole community whereas it can generate income, create job opportunities, host fundraisers, host sports events, and attract more visitors that will inevitably support local businesses. There is a serious lack of sports facilities in the area with the nearest facilities in Somerset West and Hermanus. If we were to put one in Betty’s Bay, then it would be central making access for nearby increasing youth easier. By having an indoor sports center, it is not weather dependent and also protects the children from outdoor elements while creating a safe environment. The Chairman agreed that this is a very good initiative and asked that this too become a subcommittee with the conservation portfolio for now.

 

Item 7:          CONCLUSION

 

14. The chairman thanked everyone for attending and ended the meeting at 19:30. 
15. Next meeting: 17:00 Crassula Hall 08 Octob

(J FRYLINCK)                                 Date: 15 September 2025

BETTY’S BAY RATEPAYERS’ ASSOCIATION: SECRETARY

(W R JACKSON)                            Date: 15 September 2025

BETTY’S BAY RATEPAYERS’ ASSOCIATION: CHAIRMAN